1. Introduction
OutreachPilotPro ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our email outreach and business communication platform.
2. Information We Collect
2.1 Information You Provide
- Account Information: Name, email address, company information
- Authentication Data: Microsoft OAuth tokens (encrypted and securely stored)
- Campaign Data: Email content, recipient lists, campaign settings
- Usage Data: Email sending statistics, search queries, scraping results
2.2 Information We Collect Automatically
- Usage Analytics: How you interact with our platform
- Technical Data: IP address, browser type, device information
- Performance Data: App performance metrics and error logs
2.3 Information from Third Parties
- Microsoft Graph API: User profile information, email sending capabilities
- Email Verification Services: Email validation results
- Analytics Services: Usage patterns and platform improvements
3. How We Use Your Information
3.1 Core Services
- Email Outreach: Send emails on your behalf using Microsoft Graph API
- Email Discovery: Find business email addresses through web scraping
- Campaign Management: Create, track, and manage email campaigns
- User Authentication: Secure login and account management
3.2 Service Improvement
- Platform Optimization: Improve app performance and user experience
- Feature Development: Develop new features based on usage patterns
- Bug Fixes: Identify and resolve technical issues
4. Data Security
4.1 Security Measures
- Encryption: All data is encrypted in transit and at rest
- Access Controls: Strict access controls and authentication
- Regular Audits: Security assessments and vulnerability testing
- Secure Storage: Industry-standard cloud security practices
4.2 OAuth Token Security
- Encrypted Storage: Microsoft OAuth tokens are encrypted using Fernet
- Limited Access: Tokens are only used for authorized email operations
- Automatic Refresh: Tokens are automatically refreshed when needed
5. Your Rights and Choices
5.1 Access and Control
- Data Access: Request a copy of your personal data
- Data Correction: Update or correct your information
- Data Deletion: Request deletion of your data
- Account Closure: Close your account and delete all data
5.2 Microsoft Permissions
- Revoke Access: Revoke Microsoft Graph API permissions at any time
- Permission Control: Control which Microsoft services we can access
- Token Management: View and manage your OAuth tokens
6. Contact Information
7. Legal Basis (GDPR)
7.1 Legal Grounds
- Contract Performance: Providing our email outreach services
- Legitimate Interest: Service improvement and security
- Consent: Marketing communications and optional features
- Legal Obligation: Compliance with applicable laws
7.2 Your GDPR Rights
- Right to access, rectification, and erasure
- Right to data portability
- Right to restrict processing
- Right to object to processing
- Right to withdraw consent